V-Room
secure space for sharing and collaborating on documents
V-Room provides a virtual space for collaboration, electronic signing and secure, controlled access to documents.
V-Room in combination with V-Desk (or, via an open API, with other systems as well) transmits electronic documents directly from the V-Desk user to people outside the organisation, without the need to set up accounts or purchase additional licences.
What do you gain by choosing a V-Room solution?
Secure document sharing
Creating space to work on documents simultaneously
Affixing electronic signatures
Access for users within one organisation or external users
No need to create an account to work on a document
Documents can be downloaded locally and edited without a Microsoft365 licence
Versioning of documents
OCR by Primesoft – intelligent reading of data layers from documents
Cloud solution – access from anywhere
Operation via web browser
Open API for integration into various systems
Multilingual and responsive interface
Why are the documents in V-Room secure?
The tools and methods that guarantee the protection of information are comparable to those used in financial institutions.
The secure environment of the V-Room system for sensitive documents ensures:
Two-step access authentication
Possibility of granting rights
File encryption
Temporary access to documents and rooms
Blocking the possibility of editing a document or downloading it
Use of watermarks
Logging and document work reports
Hosting infrastructure in the EU
Information security management in accordance with ISO 27001
How do I use V-Room?
Collaboration room
- giving opinions, adding comments, amending documents
- acceptance of changes online
- data completion
- working in change tracking mode
- transmission of the document for signature by means of an electronic certificate
- document versioning
- granting of rights
- open API for integration into various systems
Selected application scenarios
- agreement of the contractual provisions with the counterparty
- transmission of the document for signature by means of an electronic certificate
- cooperation with a law firm on the content of the contract
- handing over the employment contract to the employee
- sending enquiries to tenderers
- transmission of the order to the supplier
- sending an offer or contract to the customer
Document sharing room
- control of the documents made available
- secure sharing of confidential documents
- communication between the parties
- granting access rights to selected documents
- file protection
Selected application scenarios
- patent protection and licensing, e.g. transfer of code to software
- audits
- investor transactions
- conducting due diligence
- restructurings
- provision of documentation for book-building (IPOs and share issues, prospectuses)
Full digitalisation of business processes at your fingertips.
More than 200,000 satisfied V-Desk users have taken advantage of this opportunity.
V-Room – FAQ
The need to work remotely has brought with it the need to create secure places for remote document exchange and management. The Virtual Data Rooms systems available on the market are solutions for secure collaboration, transfer and storage of confidential corporate documents. An important advantage is that they can be used both internally within companies and between users who do not use the same systems.
V-Room has no industry-related restrictions. However, the platform is most often used by brokerages, pharmaceutical companies, financial institutions, banks, IT companies, commercial real estate and organisations in the energy sector.
No. V-Room can also be linked to other electronic workflow systems via an open API.