Contract management

V-Desk contract management programme

The contract module of the V-Desk system is an effective collaboration on the contracting process.

From the preparation of the document through to finalising agreements and approvals, it gives the ease of managing the entire process in one place.

The V-Desk of contracts is also an electronic repository, i.e. a single structured place for storing, recording and archiving contract documents.

Are you familiar with these contract management issues in your company?

Perhaps a contract is stuck at one stage or records are lost. Avoid these problems with a digital contract workflow.

You will always know the current status of the contract and what stage the document is at. The V-Desk provides a clear path of assigned tasks and you already know who is working on the document.

You need information quickly about contractual provisions, expiring deadlines.

The system centralises documents and allows easy and fast full-text searches for information in documents.

With alerts and notifications, there is no need to keep an eye on deadlines. The system will do it for you. Thanks to the freely set notifications, the system will notify you of upcoming payments or the end of a contract term.

Changes to contract terms modified by annexes entered into the system give a complete picture without the need to check and search for information.

Features to make your daily work with contracts more efficient

reminders and alerts – a cascade of notifications ensures that tasks are not left unattended

search using filters: both full-text and by set parameters

assignment of rights

assigning responsibility for a task, e.g. supervising a contract

archiving by category of contract

creation/addition of favourite reports

Electronic contract workflow in V-Desk and V-Desk GA

The advantage of the V-Desk system is that it can be adapted to the specifics of the process. We then configure the solution based on a detailed analysis.

However, for companies whose needs in terms of contract circulation and repository do not deviate from standard assumptions, we have solutions ready for immediate application.

We will integrate the V-Desk into your systems

The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.

FAQ about contract management using V-Desk

Yes. There are always up-to-date versions of the changes made or the option to revert to a previous version.

The V-Desk is a project and contract workspace, providing document editing using MS Office 365. In one place in the system, you enter comments, notes and work on the current version of the contract.

The ArthurDoc document generation mechanism of our proprietary application means that up to hundreds of documents can be prepared efficiently and quickly. All you need is a prepared batch of data and the templates complete themselves. By using ready-made templates you save time and ensure a uniform design of company documents. More on the Arthurdoc subpage

Documents can be transferred between employees with access accounts to the V-Desk contract application. There is also V-Room, increasing the possibilities for collaboration while maintaining a high threshold of data security. The application allows you to streamline communication with external users such as partners, law firms and finalise contracts with contractors using the V-Room platform.

About V-Room >>

In the system, you will carry out contract processing from document preparation through to acceptance and electronic approval with any type of digital signature. Primesoft Sign is a built-in application that enables signing directly in the system. This solution allows you to sign without switching between applications or the hassle of saving files for signing elsewhere.

Acting as a digital register of contracts, instead of folders on a disk or traditional binders on a shelf, the application supports contract management. It provides a central database of information.