V-Desk

electronic workflow

V-Desk is an electronic document workflow solution- an innovative way to introduce digitalisation of documents and enhence business processes in your company. The system allows you to effectively manage documents and comprehensively automate all your company’s business processes.

The V-Desk system is accessible via a web browser, either in the cloud or on premise. Increase employee efficiency and company profitability by implementing a digital workflow.

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Modules available to support your business

Invoice Management

Capture of invoices with OCR mechanism and their processing from approval to coding and export to Accounts Payable.

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Human Resources

Working time management, absences or business trips management and other HR processes.

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Procure to Pay

Digitally manageed process of purchase from requests through multilevel approval and invoice clearance

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Finance and budgets

Efficient budget management of investments, projects and of their components allows for succesfull costs analisys.

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Business data analysis

Real-time analitics with embedded Power BI (Business Intelligence) into the V-Desk solution.

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Customer relations management

Efficient customer realtion management processing for sales departments .

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V-Desk electronic document workflow implementation models

V-Desk offers two deployment models. One is a dedicated V-Desk system and the other is the V-Desk GA,
, which is a library of ready-made processes that we call applications.

implementation model based on customer-driven process design – low-code tool
every element of such a process is 100% tailored to the organisation
The customer receives a digital representation of a fragment of their business ideally suited to their needs
companies must be prepared to accept the longer implementation time that is inevitable with customised systems
increases the efficiency of a company’s business processes
enables control of the process and information security
dedicated to companies that computerise very individual processes, specific only to their organisation

implementation model based on a library of ready-to-use processes (applications) – no-code tool
the applications have a number of configuration parameters that allow them to be adapted to specific needs, but this is possible in strictly defined places and ranges
choosing an application from the library ensures that you benefit from the ready-made good practices of many other organisations
drastically reduces implementation time (by up to 10 times)
allows for less involvement of in-house staff in the running of the project
will be useful for ancillary processes that are essential to the business but are not at the core of the business and are not a key element of competitive advantage
dedicated to companies that are prepared to make a greater compromise with standard market solutions

V-Desk and V-Desk GA can be combined

The two systems can complement each other perfectly. On the technical side, the two implementation models share exactly the same components and there are no differences between them. One typical approach is to use the applications included in V-Desk GA as complementary processes to the main business and to implement a dedicated V-Desk.

For example, it is possible to order a V-Desk system without correspondence circulation and e-Delivery integration and include correspondence circulation with e-Delivery integration from the V-Desk GA application gallery.

What does the introduction of an electronic V-Desk document workflow offer?

Time and cost savings

Improving work efficiency

Enhancing document security

Easier document management

Increasing employee mobility through remote working in the cloud

Compliance with legal and tax requirements

V-Desk integrations with other systems

V-Desk can be integrated into any IT system. The scope of integration of the electronic document workflow system covers various functional areas. Depending on the company’s specifics and business processes, the data integration scenarios can vary significantly.

In recent years, we have most often integrated our solutions with systems such as SAP, Microsoft Dynamics, IFS, Comarch ERP XL and Optima, Oracle, TETA, Sage Symfonia, Enova, Asseco Wapro.

We are a trusted and reliable business partner.
We have more than 20 years of experience in the market and more than 2000 implemented projects.

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Which documents are most commonly processed electronically?

V-Desk – FAQ

What is the EOD system?

The EOD (Electronic Document Ordinance) system supports the digital workflow process and the tracking of work progress, the assignment of tasks to specific people and the automation of the flow at various stages. It also allows the use of tools such as document templates, deadline reminders and automatic report generation. It can include the digitisation of accounting, warehouse or HR workflows. It is also often used in other departments. It is important that your programme is also available in English or German, depending on the language or another language, especially if you have foreign branches.

How much does a digital e-document circulation system cost?

Pricing of the installation is always done individually for each customer. To begin with, it is necessary to determine in detail the company’s needs in terms of workflow processes and workflow. Therefore, we usually perform a comprehensive pre-implementation analysis at the outset. This enables us to gain a thorough understanding of the organisation’s problems and needs and to tailor appropriate solutions. The cost also depends on the need to integrate the V-Desk programme with other IT systems in the company. The purchase of the necessary hardware to maintain the infrastructure will also be important in the implementation process. Of course, this element does not apply to cloud installations. If you would like a price quote, please contact us today.

How to introduce an electronic workflow in a company?

Although the very process of implementing an EOD system in a company may seem complicated and lengthy, in essence it has certain principles. To begin with, objectives, expectations and needs must be precisely defined. Then choose the right software to fully implement them. Integrate the company’s digital workflow with other systems, train your employees and then develop documentation and procedures. Test and put the system into production. This will give you another business advantage over your competitors and speed up your company’s workflow.

What does an e-cig look like for stock documents?

In different commercial companies (from different industries), the electronic warehouse workflow may look different. Most often, process optimisation concerns the digitalisation of invoices. In many companies, it is also necessary to extend the digitisation process to such documents as e.g. requisitions, internal and external orders and documents such as WZ/PZ, PW/ZW or invoice corrections and warehouse transfers. As a result, the warehouse document workflow process usually starts or ends with the warehouse employees and goes through various levels of approval.

Can the V-Desk act as an electronic workflow in administration?

Yes. The V-Desk system can be used without any problems in budgetary Local Government Units (JST) and, for example, in commune or city offices or provincial and marshal offices. It is ideal for the entire public administration in its broadest sense. All thanks to numerous solutions that have been developed over the years on the basis of the experience of offices and companies from various sectors.

Is the V-Desk electronic workflow in English?

Yes. The V-Desk has an English-language version of the interface. The English language version is available off-the-shelf and can be selected by the user himself.

Is the V-Desk document e-cig available in German?

Yes. The V-Desk system interface also has a German-language version. The German language version is in the panel by default and can simply be selected in the settings.

Are other language versions of the V-Desk available?

The V-Desk system has built-in mechanisms that allow it to be translated into virtually any language. In addition to English and German, the panel is also available in several other popular languages such as Russian, Ukrainian, Romanian and Lithuanian. Depending on the customer’s needs, we can also create further language variants.

Which industries are most likely to use digital records management software?

Efficient electronic document management (EZD) programmes, also known as DMS systems in English, can be used in virtually any company. Much depends, not even so much on the branch as on the size of the company and the number of documents to be processed. The industries which most frequently use EZD programmes in their work include trade companies, manufacturing companies and accounting offices. Other branches, which often decide to implement the system, are law firms and companies specialising in personnel and payroll matters. Therefore, the EZD system can be used in virtually any business that processes many documents. This type of system is often used by the public sector, i.e. central administration, local government units (JST) and municipal institutions and enterprises.

Is the V-Desk software being developed?

For more than 20 years, Primesoft has been committed to the continuous development of V-Desk software and other solutions that work with it. We develop them both in terms of the use of the latest technologies and in terms of functionality and ergonomics of use. We can confidently say that for development is an immanent feature of our software. Therefore, each of our customers can be sure that we will not only support the maintenance of our system, but will also take the utmost care of its development and innovation. If necessary, we also adapt our software to changes in national legislation.