We do not offer one, universal product. We offer a tailored system, which is adapted to your company individual needs. It can be briefly presented in four general steps.
You get the electronic version of paper document – safe and easy to search for in the system.
After it has been uploaded to the system, the document is annotated in order to effectively function in workflow.
The authorised person (with adequate permissions) verifies and approves the electronic version of document.
The document is placed in the repository and from now on can be processed by the staff.
The majority of implementations of V-Desk platform involve areas such as process management and document management (archiving and workflow), simultaneously becoming the integrator for other software.
The innovative system is composed of a number of features supporting your company operation and increasing your efficiency in every area of activity.
Conversion of a paper document into electronic format in the process of scanning with the application of barcode recognition technology
Reading of selected document scan-based indexes - automatic completion of indexes content, e.g. VATIN, contractor data, payment date, etc.
Creation of document templates, e.g. a leave request form, order, requisition
The application of qualified or unqualified certificate
The possibility to upload documents received in electronic form to the system
User activity reports
Graph-based data presentation
E-mail notices of overdue assignments
The possibility to translate the system into any language
Conferral of permissions to stand-ins
All the document versions are available in the system
The access to particular documents/features based on the previously conferred user permissions
The system features are accessible via main web browsers, and thanks to the application of Responsive Web Design approach via mobile browsers (for smartphones and tablets) as well.
Two-way integration with the systems applied in ERP, HR, finances and accounting, controlling, warehouse management, etc.
