V-Desk recruitment
The V-Desk Recruitment module is an innovative tool dedicated to HR teams, designed and conceived to improve recruitment and HR management processes . It is a digital solution that enables you to discover the potential and competences of your employees by automating repetitive tasks and introducing control and order into your HR processes.
Typical challenges of recruiters. Do you know them?
Lack of automation of tasks in the recruitment process
The V-Desk oversees the recruitment process from the moment the CV is received until the employee is hired, allowing you to keep an eye on deadlines, plan the recruitment timetable and delegate tasks to the employees’ virtual desks according to the rights granted.
Electronic workflow enables the automation of many stages of the recruitment process, such as sending notifications of new applications, scheduling meetings with candidates, assigning tasks to different people in the recruitment team, etc. This allows recruitment staff to focus on the more strategic aspects of the recruitment process rather than repetitive administrative tasks.
Lack of effective candidate data management
The recruitment department often has to deal with a large number of applications and candidate information, which can lead to problems in effectively managing this data. To prevent information processing chaos, it is necessary to collect all data into one easily managed system.
An electronic recruitment application will ensure that they are securely stored and that the information you need is easy to find. As a result, it will make it easier to make the right decisions when recruiting.
Protracted recruitment processes
One of the reasons for protracted recruitment can be a lack of internal communication within the company. This happens when appropriate tools are not implemented to support the tasks of recruiters and decision-makers.
Cooperation and good communication between them is ensured by the recruitment module in the V-Desk system. Tasks are then assigned to the responsible persons and the entire process is supervised.
What do you gain by recruiting on the V-Desk?
Reducing information flow time
Effective communication between organisational units shortens the recruitment process.
Supervision and delegation of tasks
Systematic reminders and responsibility escalation ensure that no task goes unattended.
Security of data storage
Electronic data archiving ensures that data is protected against loss.
Ease of information search
Data is available at the click of a button, making it easy to find the information you need quickly and influencing the speed of decision-making.
Ready-made data for reporting
Candidate data collected in the system is prepared for reporting and triggering further processes.
AI supports recruitment
In recruitment, documents arrive through various channels and in different formats: CVs in PDF, scanned references, diplomas, certificates, consent forms, and sometimes even handwritten meeting notes. As the number of applications increases, manual data entry and organizing attachments begin to slow down the entire process.
Combining the Recruitment module in V-Desk with AI OCR by Primesoft enables automatic reading of candidate documents and feeding them into the workflow. The system can identify the document type, extract key information, assess data completeness, indicate missing elements, and then transfer the data to appropriate fields and tasks in the process.
What do you gain thanks to artificial intelligence support?
Faster candidate profile creation
Data from CVs can be transferred to records and files without manual entry.
Better information quality
Data validation reduces errors, and content recognition accuracy can exceed 95% even for less readable documents.
Automatic content summary
AI OCR can interpret context and prepare a concise summary of a CV or cover letter, facilitating initial selection.
Handling tables and complex layouts
Important for CVs in tabular format, project summaries, or lists of certificates.
Completeness control
The system indicates whether required attachments (e.g., consents, statements) are missing before the application proceeds further.
Seamless launch of subsequent steps
After reading the data, V-Desk automatically creates tasks, assigns them to responsible persons, and monitors deadlines.
Reporting and control of the recruitment process
Extended recruitment time rarely results from a single issue. Most often, it is the sum of minor delays, such as lack of decision after an interview, unclear responsibility for the next step, scattered notes, or no feedback to the candidate. That is why process visibility in V-Desk is crucial, from the first application to the job offer.
The Recruitment Management module organizes recruitment based on stages and tasks. Each task has an owner, deadline, and status, and the system can send reminders and escalate delays. This makes it easier to maintain momentum regardless of how many parallel recruitment processes you are running.
Data ready for analysis
Information about candidates and process progress is collected in one place, making reporting and drawing conclusions easier. You can analyze, among others:
- duration of individual stages,
- number of applications per position and acquisition sources,
- workload of recruitment participants,
- communication efficiency (e.g., how many tasks are returned for correction).
This perspective allows you to quickly identify bottlenecks and continuously improve the process. When recruitment transitions into employment, organized documentation becomes a natural starting point for subsequent HR processes without rewriting data or searching for attachments in emails.
Additionally, V-Desk supports candidate data security. Access to documents can be restricted by permissions, and the operation history makes it easy to track who processed information and when. In practice, this means lower risk and greater compliance with GDPR.
Our customers are talking about V-Desk
Mitutoyo Polska
V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.
NUXE
“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”
Ariadna SA Fabryka Nici
“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”
Beata Karbowniczak, Chairman of the Board
Rotometal
“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”
BMW Dynamic Motors
“Cooperation with Primesoft Polska began in 2021 and focused on the introduction of solutions aimed at the complex digitization of business processes management.”
Jass Board
“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”
Mariusz Lisiecki, Information Systems Manager
Lhoist Bukowa
“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”
SMP Poland
The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.
Grupa Pracuj
“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”
Elplast +
The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
Kia Polska
“With a professional approach and a deep understanding of our needs, the solution meets our expectations. V-Desk is easy to use and functional, but above all, it streamlines the work of many people and increases the efficiency of the company’s operations.”
Bostik
“We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”
Domost
We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.
Securitas
“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”
Polipak
The flexibility of the implemented system means that its development possibilities, tailored to the company’s current needs, are an additional advantage that is highly valued by our company.
EFL Leasing
“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”
Autostrada Wielkopolska
“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”
JMP Flowers
“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”
