Project documentation management system
In the V-Desk system, this module ensures efficient communication between project participants while guaranteeing data security. It facilitates concurrent consultative work and at the same time serves as a central document repository. This modern tool, equipped with advanced functions, has a significant impact on project efficiency.
Do you know the challenges that staff face in managing project documentation?
Lack of consistency and organisation in record keeping
Scattering documents across different platforms is a simple path to chaos. When documents are not tidy and properly organised, it makes them difficult to use and leads to delays. The V-Desk system allows you to create a coherent structure of folders and metadata, making them easier to organise and guarantees their security.
Change management, no
updates
Changes and updates to the documentation must be up-to-date and in line with the current status of the project. This is helped by the documentation management module, which is equipped with version control mechanisms. The V-Desk informs about changes made, allows them to be tracked and stores a history.
Risk of unauthorised access and loss of data
Access rights to documents make it easier for the right people to obtain information. With the help of the system, the granting of the relevant rights can be controlled, so that each employee has access only to the documents he or she needs and the risk of unauthorised access is minimised.
What are the advantages of digital records management with V-Desk?
Task automation to speed up routine tasks
Supervision and control of access to documents
Documents organised and stored in one central location
Efficient project implementation without downtime thanks to assigned tasks
Remote access to documentation, which is stored in a secure cloud
Changes and modifications monitored on an ongoing basis
Project documentation management in V-Desk and V-Desk GA
The module is available in both V-Desk deployment models. It can be configured
in a dedicated version of the V-Desk system and choose from the pre-defined V-Desk GA processes.
We will integrate the V-Desk into your systems
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
Project documentation management – FAQ
The application provides versioning of files, saving them incrementally. All changes are provided with metadata about the author, the date of modification and an appropriate commentary. The application allows you to save all versions of the resulting documents and return to an earlier version. Each change can be tracked, and it is known who edited the document and when. With such a set of mechanisms, the application becomes an indispensable tool in project work.
The system is equipped with mechanisms that allow multiple people to work concurrently on one and the same document without fear of changes being overwritten.
This is how changes are recorded in the logs and can be reproduced, tracing who edited the document and when.