Digital mailroom
editing, collaboration and smooth contract negotiations.
Digital mailroom in the V-Desk system is a set of tools enabling the automatic registration and archiving of documents arriving at and leaving the company. It creates a single source for storing information on incoming and outgoing documents and making them available to all interested parties. The electronic office is fully integrated into the national e-Delivery system.
Are you familiar with these mail circulation problems in your company?
Processes carried out in the traditional way can cause some complications. The V-Desk system comes to the rescue.
No automatic registration and archiving of documents
Documents arriving at the company undergo registration in the V-Desk system, then go through the scanning process and land in the electronic archive.
Additional costs associated with keeping separate records of correspondence
V-Desk creates a single source of storage for incoming and outgoing documents and makes the documents available to all interested parties.
Loss of staff time in handing over originals
In the V-Desk system, the registered document goes to the employee’s virtual desk and is transmitted electronically.
Digitising your business processes has never been easier.
We provide individual support and care throughout the entire period of cooperation.
How to organise and digital mailroom workflow?
What do you gain by choosing V-Desk digital mailroom?
Register of incoming and outgoing correspondence
Receiving, registering and processing external and internal requests
Electronic signature on any file registered in the system
Ability to search for documents using relevant criteria
Keeping full records of document views
Correct circulation of documents coming into the organisation
We will integrate the V-Desk into your systems
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
Digital mailroom in V-Desk and V-Desk Ga
The Correspondence module is available in both V-Desk implementation models. It can be configured in a dedicated version of the V-Desk system and can also be selected from the ready-made V-Desk GA processes.
Digital mailroom – FAQ
Yes. E-Delivery integrated with the V-Desk system will provide a convenient and secure service at a high level.
Yes. The Correspondence module in the V-Desk system allows complaints to be handled.
The incoming mail register is a ready-made report of all letters that have been received by the company, including information such as sender, date of receipt, description, information on which person the letter was forwarded to, signature.
Searching for documents in the system is carried out using the relevant criteria. Sorting, filtering, searching by name and many other indices are possible.
Yes