Electronic leave management
The V-Desk leave management programme helps the employer to implement leave planning in the organisation correctly, saving time and money, and then to supervise and modify the entire process if necessary. The traditional leave file can be successfully replaced by our tool. The leave and absence management module allows you to create a leave schedule to determine how employees are accrued and granted time off.
Are you familiar with these leave management issues?
Overflowing leave files lingering in binders
Employee time records are the responsibility of the employer. If it is kept correctly in the V-Desk system, you are assured that it is kept in accordance with the law.
Lack of space for keeping time records
The V-Desk system stores all timekeeping information and makes it available to the relevant people in a secure cloud.
A pile of papers on the manager’s desk at the end of each month
In the V-Desk system, everything goes to the electronic desk of the person who can approve the employee’s time records with a single click.
What do you gain by choosing the leaves module in V-Desk?
Saving paper and storage space for holiday documents
Easy and clear access to documents
Fast online transmission of electronic holiday requests
Defined circulation paths and assignment of responsibility for the task
Efficient and fast online filling of holiday requests
Securing holiday documents against loss or destruction
How does the leave request workflow work step by step?
In the Leave module, employees submit requests via browser or mobile device in just a few moments. The system automatically fills in data from the employee card, suggests the correct type of leave, and shows the current balance of available days. The request then goes to the manager’s electronic desk, where it can be approved, rejected, or returned for completion with a comment. After the manager’s decision, the information is immediately visible in the leave schedule, and HR receives complete data without manual entry or additional correspondence.
Additionally, the module allows you to: set substitutes during absence and delegate tasks to the appropriate people, enable email notifications for new requests and changes in the schedule, and generate reports for HR and managers (e.g., outstanding leave, quota usage, team absences).
This makes leave management a transparent process that no longer blocks work and can be easily integrated with ERP or payroll systems. Every decision and change has its history, so in case of an audit, you can quickly reconstruct the approval process for the entire organization. Permissions are role-based, and data is stored securely in the cloud, reducing the risk of lost documents and errors in working time records.
Leave module in V-Desk and V-Desk GA
The Holidays module is available in both V-Desk deployment models. It can be configured in a dedicated version of the V-Desk system and can also be selected from the ready-made V-Desk GA processes.
We will integrate the V-Desk into your systems
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
