Invoice workflow
The electronic invoice workflow integrated with the National e-Invoice System (KSeF) ensures efficient and effective management of the invoice workflow process in the company. By implementing an electronic invoice workflow with KSeF, you can be sure that important documents will not be lost or destroyed, will be processed without delay and will be paid on time.
Thanks to the digitalisation of the accounting workflow, the individual work steps are automated, leading to optimised, more efficient and more effective work.
Are you familiar with these invoice circulation problems in your company?
The invoice circulation process takes far too long
With V-Desk, you can define any invoice workflow that is perfectly tailored to your organisation’s needs.
Lack of a clear division of tasks for the circulation of the invoice
V-Desk will automatically assign tasks to specific people. In their absence, the task will automatically go to the designated deputy.
Lack of advanced analysis in financial areas
Advanced Power BI reports can be prepared in the V-Desk system. This allows the organisation to collect, manage, process and analyse data from various sources.
Full digitalisation of business processes at your fingertips.
More than 200,000 satisfied V-Desk users have taken advantage of this opportunity.
How to organise an electronic invoice workflow?
What do you gain by choosing an electronic invoice workflow in V-Desk?
Improving the efficiency of processes in the organisation
Saving time when recording accounting documents
System task reminders
Automation of repetitive tasks
Reduction of manual work to a minimum
Certainty of meeting high safety standards
Now, with AI, invoice processing becomes faster and smoother
Harness AI to efficiently handle every invoice
Automatic data extraction from invoices
AI supports intelligent OCR reading, recognizing sender details even in handwritten documents. It extracts and populates data such as tax ID (NIP), invoice items, amounts, and due dates. AI can learn faster than traditional OCR and handle multiple document layouts.
Suggested accounting entries and cost categories
AI assists in invoice description by suggesting accounting accounts or cost positions (e.g., MPK) based on similar invoice history.
Data verification and anomaly detection
AI learns from user interactions to identify correct patterns, enabling detection of unusual or specific types of invoices, ensuring accurate processing across all document types.
Electronic invoice workflow in V-Desk and V-Desk GA
The Invoices module is available in both V-Desk implementation models. It can be configured in a dedicated version of the V-Desk system and can also be selected from the ready-made V-Desk GA processes.
Our customers are talking about V-Desk
Jass Board
“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”
Mariusz Lisiecki, Information Systems Manager
Rotometal
“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”
Mitutoyo Polska
V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.
JMP Flowers
“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”
BMW Dynamic Motors
“Cooperation with Primesoft Polska began in 2021 and focused on the introduction of solutions aimed at the complex digitization of business processes management.”
SMP Poland
The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.
EFL Leasing
“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”
Domost
We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.
Polipak
The flexibility of the implemented system means that its development possibilities, tailored to the company’s current needs, are an additional advantage that is highly valued by our company.
NUXE
“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”
Kia Polska
“With a professional approach and a deep understanding of our needs, the solution meets our expectations. V-Desk is easy to use and functional, but above all, it streamlines the work of many people and increases the efficiency of the company’s operations.”
Autostrada Wielkopolska
“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”
Bostik
“We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”
Grupa Pracuj
“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”
Securitas
“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”
Lhoist Bukowa
“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”
Ariadna SA Fabryka Nici
“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”
Beata Karbowniczak, Chairman of the Board
Elplast +
The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
We will integrate the V-Desk into your systems
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
