Online attendance reporting
The application replaces traditional forms of employee attendance verification. It is an intuitive system designed to record working time. In the V-Desk system, this module is additionally equipped with alerts reminding of the need to complete the records to prevent downtime and blocking the work of HR and HR departments. All collected data and information is stored and accessible in a secure cloud.
Do you struggle with any of these?
Discrepancies in the attendance reporting
Employee time records are the responsibility of the employer. If it is run in the V-Desk system, your company is law compliant.
Lack of space for keeping time records
The V-Desk system stores all timekeeping information and makes it available to the authorised workers in a secure cloud.
A pile of papers on the HR desks at the end of each month
In the V-Desk system, all documents are handled digitally with a single click.
How application leverages your working experience
Intuitive and quick working time recording
No errors or human mistakes
Security of data storage
Records different types of employment contracts
Alerts and notifications remind you of the tasks
Embedded reporting for HR departments
How does attendance recording work in practice?
In the Attendance module in V-Desk, employees fill in their working hours in a single, intuitive place, regardless of whether they work on-site, hybrid, or remotely. The system guides the user through the required fields, and built-in alerts remind them of missing information, ensuring the record is complete before the payroll period closes. Managers receive the attendance record on their electronic desk and can approve it with one click or send it back for correction with a comment.
HR and personnel departments have access to up-to-date data without requesting files or scans. Reports can be generated at any time, broken down by employee, department, contract type, or working time category for accounting, control, or analysis purposes. All information is stored in a secure cloud with permissions control and change history, facilitating audits and clarifying responsibilities in the process.
The Attendance module can be linked to leave and business trip processes so that HR data remains consistent and accessible in the system. Configuration allows you to tailor dictionaries, approvals, and views to the rules in force in your organization without redesigning the entire solution. This reduces manual corrections and speeds up the closing of each month for HR and personnel departments.
Time recording in V-Desk and V-Desk GA
We are the attendance module is available in both deployment models of the V-Desk system. It can be configured in the dedicated version of V-Desk or selected from the ready-to-use processes in V-Desk GA.
Our customers are talking about V-Desk
Ariadna SA Fabryka Nici
“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”
Beata Karbowniczak, Chairman of the Board
Kia Polska
“With a professional approach and a deep understanding of our needs, the solution meets our expectations. V-Desk is easy to use and functional, but above all, it streamlines the work of many people and increases the efficiency of the company’s operations.”
Elplast +
The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
Rotometal
“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”
BMW Dynamic Motors
“Cooperation with Primesoft Polska began in 2021 and focused on the introduction of solutions aimed at the complex digitization of business processes management.”
EFL Leasing
“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”
JMP Flowers
“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”
Bostik
“We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”
Jass Board
“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”
Mariusz Lisiecki, Information Systems Manager
Mitutoyo Polska
V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.
Domost
We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.
Securitas
“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”
Autostrada Wielkopolska
“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”
Grupa Pracuj
“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”
SMP Poland
The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.
Polipak
The flexibility of the implemented system means that its development possibilities, tailored to the company’s current needs, are an additional advantage that is highly valued by our company.
Lhoist Bukowa
“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”
NUXE
“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”
V-Desk easily integrates with any system
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
