Purchasing and corporate procurement processes

The V-Desk system makes it possible to control and plan expenditure before the actual obligation arises, based on the relevant purchase documents. At the same time, it also comprehensively supervises processes related to the identification of company needs. As a result, it allows the order flow to be carried out efficiently, including the decreeing of requests.

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V-Desk system supporting purchase automation, order approvals, and expense control.

Purchasing and procurement modules
in V-Desk and V-Desk GA

modul zakupy

Purchasing

This module allows control and planning of expenditure before the actual commitment is made, based on the relevant purchase documents.

modul budzety

Budgets

Contract recovery enables automatic monitoring of the status of payments based on signed contracts.

modul srodki trwale

Fixed assets

The process for managing fixed assets provides a complete overview of all company assets.

modul zamowienia

Procurement

This module comprehensively oversees processes related to the identification of the company’s needs and allows the order process to be carried out efficiently, including the decreeing of requests.

Digitising your business processes has never been easier.
We provide individual support and care throughout the entire period of cooperation.

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How do V-Desk solutions streamline the company’s purchasing and procurement processes?

Purchasing procedures are integrated into the budgeting module through access to records of purchase invoices. This provides the possibility of collating reports.

It enables the preparation and registration of orders, including the recording of documents and the circulation of requests for quotations.

Electronically processed orders save paper and staff time. Requests are recorded directly into the system, which keeps an eye on deadlines.

jak to dziala 1

Purchasing and procurement processes on the V-Desk are:

planowanie wydatkow

Control and planning of expenditures before the commitment actually arises

baza klientow

Integration with a central counterparty database in an ERP, CRM or other field system

proces ok

Acceptance of orders subject to thresholds and acceptance rights

Our customers are talking about V-Desk

Obieg faktur
Invoices

JMP Flowers

“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”

Dominika Sor, IT specialist

JMP Flowers - klient Primesoft

Obieg faktur
Invoices

Obieg korespondencji
Mailroom

Obieg umów
Contracts

Zamówienia
Requests

BMW Dynamic Motors

“Cooperation with Primesoft Polska began in 2021 and focused on the introduction of solutions aimed at the complex digitization of business processes management.”

Grażyna Jaworska, President of the Management Board

BMW Dynamic Motors - klient Primesoft

Obieg faktur
Invoices

Obieg korespondencji
Mailroom

Obieg umów
Contracts

Zakupy
Purchases

Zapotrzebowania
Procurement

Ariadna SA Fabryka Nici

“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

Beata Karbowniczak, Chairman of the Board

Ariadna SA Fabryka Nici - klient Primesoft

Budżety
Budgets

Obieg faktur
Invoices

Obieg umów
Contracts

Zamówienia
Requests

Domost

We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.

Łukasz Siwek, Chairman of the Board

Domost - klient Primesoft

Obieg faktur
Invoices

Zamówienia
Requests

Rotometal

“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

Sebastian Grubski, Financial Director

Rotometal - klient Primesoft

Obieg faktur
Invoices

SMP Poland

The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.

Dyrektor Finansowy w SMP Poland, Financial Director

SMP Poland - klient Primesoft

Obieg faktur
Invoices

HR i kadry
Human resources

NUXE

“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

Piotr Wijtiwiak, Business Unit Manager

NUXE - klient Primesoft

Scan&Paste
Scan&Paste

Lhoist Bukowa

“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”

Marcin Cygan, Quality Manager Lhoist Bukowa sp. z o.o

Lhoist Bukowa - klient Primesoft

Delegacje
Business trips

Obieg faktur
Invoices

Grupa Pracuj

“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”

Lidia Zalewska, Senior Office Management Specialist

Grupa Pracuj - klient Primesoft

Obieg faktur
Invoices

Polipak

The flexibility of the implemented system means that its development possibilities, tailored to the company’s current needs, are an additional advantage that is highly valued by our company.

Tomasz Tramś, Chairman of the Board

Polipak - klient Primesoft

Delegacje
Business trips

Obieg faktur
Invoices

Scan&Paste
Scan&Paste

Mitutoyo Polska

V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.

Monika Siurdyban, Chief Accountant Mitutoyo Polska

Mitutoyo Polska - klient Primesoft

Obieg faktur
Invoices

Jass Board

“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”

Mariusz Lisiecki, Information Systems Manager

Jass Board - klient Primesoft

Obieg faktur
Invoices

Obieg umów
Contracts

Zapotrzebowania
Procurement

Bostik

“We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

Bogusław Nowosielski, Managing Director, Chairman of the Board

Bostik - klient Primesoft

Obieg faktur
Invoices

Obieg korespondencji
Mailroom

Obieg umów
Contracts

Autostrada Wielkopolska

“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”

Paweł Janczak, IT Project Manager

Autostrada Wielkopolska - klient Primesoft

Obieg faktur
Invoices

HR i kadry
Human resources

Obieg umów
Contracts

EFL Leasing

“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”

Paweł Lewandowski, Vice President of the Management Board at EFL

EFL Leasing - klient Primesoft

Delegacje
Business trips

Obieg faktur
Invoices

Kia Polska

“With a professional approach and a deep understanding of our needs, the solution meets our expectations. V-Desk is easy to use and functional, but above all, it streamlines the work of many people and increases the efficiency of the company’s operations.”

Anna Jankowska-Kosińska, Finance General Manager Kia Polska sp. z o.o.

Kia Polska - klient Primesoft

Obieg faktur
Invoices

Obieg umów
Contracts

Elplast +

The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.

Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.

Elplast + - klient Primesoft

Obieg faktur
Invoices

Securitas

“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

Krzysztof Bartuszek, Chairman of the Management Board of Securitas companies in Poland

Securitas - klient Primesoft