Contracts and filing of documents in the company

V-Desk is the ideal tool for streamlining contract workflow processes in your organisation. In one system, you will carry out contract processing from the preparation of the document, through acceptance and electronic approval with any type of digital signature, to its archiving in an electronic contract repository.

Electronic contract management and secure document archiving in the V-Desk system.

Modules for handling and streamlining contract workflows and archiving
in V-Desk and V-Desk GA

modul umowy
contracts

The electronic contract workflow allows for easy management of the contracting process. These then go into an electronic repository, which provides a central database of information.

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modul windykacje
Debt collection

Contract recovery enables automatic monitoring of the status of payments based on signed contracts.

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modul powerbi
Power BI

An analytical knowledge base to support strategic decision-making, both for managers and every employee.

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Full digitalisation of business processes at your fingertips.
More than 200,000 satisfied V-Desk users have taken advantage of this opportunity.

How do V-Desk solutions streamline contract and document filing processes?

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The V-Desk is a clear assignment path that allows easy access to information on the current status of the contract.

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The electronic contract repository allows for easy, fast and full-text searches for information in documents.

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Alerts and notifications remind you of upcoming payments or the end of a contract term.

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Our customers are talking about V-Desk

  • “We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

    Financial Director

    Sebastian Grubski

  • “V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

    Business Unit Manager

    Piotr Wijtiwiak

  • “We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

    Managing Director, Chairman of the Board

    Bogusław Nowosielski

  • “During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

    Chairman of the Management Board of Securitas companies in Poland

    Krzysztof Bartuszek

  • “The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
    The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

    Chairman of the Board

    Iwona Kwiecień Poborska

Contracts and archiving – FAQ

What is contract circulation?

Contract circulation is the path from the moment a contract is processed to the moment it is archived in the contract repository.

What is a contract repository?

A contract repository is a place for the orderly storage of contracts, all of which are intended to be shared. The term repository refers primarily to a place of storage, not sharing.

Who is obliged to keep a register of contracts?

The obligation to keep a register of contracts concluded by units of the public finance sector covers all units constituting the public sector, in accordance with the provisions of the Public Finance Act.