V-Room

secure space for sharing and collaborating on documents

V-Room provides a virtual space for collaboration, electronic signing and secure, controlled access to documents.

V-Room in combination with V-Desk (or, via an open API, with other systems as well) transmits electronic documents directly from the V-Desk user to people outside the organisation, without the need to set up accounts or purchase additional licences.

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V-Room – system for storing and sharing electronic documents in various formats.
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What do you gain by choosing a V-Room solution?

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Secure document sharing

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Creating space to work on documents simultaneously

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Affixing electronic signatures

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Access for users within one organisation or external users

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No need to create an account to work on a document

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Documents can be downloaded locally and edited without a Microsoft365 licence

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Document versioning – the change preview feature enables quick comparison between document versions.

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OCR by Primesoft – intelligent reading of data layers from documents

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Cloud solution – access from anywhere

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Operation via web browser

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Open API for integration into various systems

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Multilingual and responsive interface

Why are the documents in V-Room secure?

The tools and methods that guarantee the protection of information are comparable to those used in financial institutions.
The secure environment of the V-Room system for sensitive documents ensures:

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Two-step access authentication

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Possibility of granting rights

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File encryption

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Temporary access to documents and rooms

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Blocking the possibility of editing a document or downloading it

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Use of watermarks

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Logging and document work reports

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Hosting infrastructure in the EU

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Information security management in accordance with ISO 27001

How do I use V-Room?

Collaboration room

  • giving opinions, adding comments, amending documents
  • acceptance of changes online
  • data completion
  • working in change tracking mode
  • transmission of the document for signature by means of an electronic certificate
  • document versioning
  • granting of rights
  • open API for integration into various systems

Selected application scenarios

  • agreement of the contractual provisions with the counterparty
  • transmission of the document for signature by means of an electronic certificate
  • cooperation with a law firm on the content of the contract
  • handing over the employment contract to the employee
  • sending enquiries to tenderers
  • transmission of the order to the supplier
  • sending an offer or contract to the customer

Document sharing room

  • control of the documents made available
  • secure sharing of confidential documents
  • communication between the parties
  • granting access rights to selected documents
  • file protection

Selected application scenarios

  • patent protection and licensing, e.g. transfer of code to software
  • audits
  • investor transactions
  • conducting due diligence
  • restructurings
  • provision of documentation for book-building (IPOs and share issues, prospectuses)

Our customers are talking about V-Desk

  • “We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

    Financial Director

    Sebastian Grubski

  • “V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

    Business Unit Manager

    Piotr Wijtiwiak

  • “We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

    Managing Director, Chairman of the Board

    Bogusław Nowosielski

  • “During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

    Chairman of the Management Board of Securitas companies in Poland

    Krzysztof Bartuszek

  • “The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
    The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

    Chairman of the Board

    Iwona Kwiecień Poborska

Our customers are talking about V-Desk

  • “We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

    Financial Director

    Sebastian Grubski

  • “V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

    Business Unit Manager

    Piotr Wijtiwiak

  • “We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

    Managing Director, Chairman of the Board

    Bogusław Nowosielski

  • “During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

    Chairman of the Management Board of Securitas companies in Poland

    Krzysztof Bartuszek

  • “The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
    The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

    Chairman of the Board

    Iwona Kwiecień Poborska

Full digitalisation of business processes at your fingertips.
More than 200,000 satisfied V-Desk users have taken advantage of this opportunity.

Join the ranks of our customers

V-Room – FAQ 

What is the Virtual Data Room?

The need to work remotely has brought with it the need to create secure places for remote document exchange and management. The Virtual Data Rooms systems available on the market are solutions for secure collaboration, transfer and storage of confidential corporate documents. An important advantage is that they can be used both internally within companies and between users who do not use the same systems.

In which industries is V-Room used?

V-Room has no industry-related restrictions. However, the platform is most often used by brokerages, pharmaceutical companies, financial institutions, banks, IT companies, commercial real estate and organisations in the energy sector.

Does V-Room only work in conjunction with V-Desk?

No. V-Room can also be linked to other electronic workflow systems via an open API.

Let’s talk.

We invite you to a free consultation.

Maintain your sustainable competitive advantage through digital transformation.

Our specialists will outline the expected benefits for your business.