Online business trips management system
The business trips module of the V-Desk system handles all business trips request processes and their settlement in one place. Requests instantly go to approval and you receive immediate status notifications. All collected data and information is stored and available in the secure cloud. Speed up your work and free up your company’s resources through electronic business trips management.
Are you familiar with these problems of accounting for business trips?
No automatic settlement of business trips
The V-Desk system allows all business trips to be automatically accounted for, even those abroad where exchange rates must be taken into account.
The need to print business trips forms
The V-Desk system does not need an ounce of paper. All the necessary forms are digital. Anyone can fill them in and verify them from their own desk.
Complicated business travel planning
The V-Desk system can be configured to make planning a business trip as enjoyable as planning a holiday.
What do you gain by choosing V-Desk business trips handling?
Effective management and planning of staff time
Automated settlement of domestic and international business trips
Saving time when completing business trip requests
Reduction in administrative processing time for business trips
Secure storage for business trips documentation
Generation of business travel reports by category
Expense and currency reconciliation without manual calculations
In international business trips, the most time-consuming tasks are repetitive calculations: per diems, domestic and international travel, meals, advances, and expenses in various currencies. In V-Desk, this stage can be largely automated. The system guides the user through the reconciliation step by step, suggests required items, and ensures consistency with the travel request and attachments.
Per diem rates are automatically applied, and if meals are provided, V-Desk adjusts the per diem according to applicable rules. If the settlement includes expenses in foreign currencies (e.g., hotel, tickets, fuel, or tolls), the system automatically converts them according to the exchange rate on the specified day.
Additionally, V-Desk allows you to control limits and approval thresholds, and the settlement is sent for approval without unnecessary emails. Every change has its history, so the finance department can see who entered data or added attachments and when. This makes settlements clear, audit-friendly, and quick to verify. Finally, you receive a complete cost summary, all documentation in one place, and data ready for reporting and accounting, including breakdowns by project, cost center, and organizational unit across the company.
Business trips in the V-Desk and V-Desk GA
The business trips module is available in both V-Desk deployment models. It can be configured in the dedicated version of the V-Desk system and can be selected from the ready-made V-Desk GA processes.
Nasi klienci mówią o V-Desku
Elplast +
The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
Domost
We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.
Rotometal
“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”
Jass Board
“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”
Mariusz Lisiecki, Information Systems Manager
Securitas
“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”
Autostrada Wielkopolska
“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”
Grupa Pracuj
“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”
JMP Flowers
“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”
NUXE
“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”
EFL Leasing
“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”
Lhoist Bukowa
“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”
SMP Poland
The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.
Mitutoyo Polska
V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.
Ariadna SA Fabryka Nici
“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”
Beata Karbowniczak, Chairman of the Board
We will integrate the V-Desk into your systems
The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.
