Online business trips management system

The business trips module of the V-Desk system handles all business trips request processes and their settlement in one place. Requests instantly go to approval and you receive immediate status notifications. All collected data and information is stored and available in the secure cloud. Speed up your work and free up your company’s resources through electronic business trips management.

V-Desk module for planning, approving, and reporting business trips and travel expenses.

Are you familiar with these problems of accounting for business trips?

The V-Desk system allows all business trips to be automatically accounted for, even those abroad where exchange rates must be taken into account.

The V-Desk system does not need an ounce of paper. All the necessary forms are digital. Anyone can fill them in and verify them from their own desk.

The V-Desk system can be configured to make planning a business trip as enjoyable as planning a holiday.

Business trips in the V-Desk and V-Desk GA

The business trips module is available in both V-Desk deployment models. It can be configured in the dedicated version of the V-Desk system and can be selected from the ready-made V-Desk GA processes.

Our customers are talking about V-Desk

  • “We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

    Financial Director

    Sebastian Grubski

  • “V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

    Business Unit Manager

    Piotr Wijtiwiak

  • “We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

    Managing Director, Chairman of the Board

    Bogusław Nowosielski

  • “During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

    Chairman of the Management Board of Securitas companies in Poland

    Krzysztof Bartuszek

  • “The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
    The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

    Chairman of the Board

    Iwona Kwiecień Poborska

We will integrate the V-Desk into your systems

The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.

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Business trips module in V-Desk – FAQ

Yes. V-Desk has the ability to report and account for both domestic and international business trips.

Yes. V-Desk automatically enters the current per diem rates for settlement. In the case of foreign missions, the domestic and foreign parts are settled in accordance with the applicable law.

Yes. V-Desk has the ability to adjust the value of the diet according to the number of meals.

Yes. V-Desk is equipped with a tool for converting ‘mileage’ amounts.

Yes. V-Desk does not block the registration of business trips retroactively.

Yes. The English version is available to run out of the box and can be switched on by the customer themselves.