AI OCR by Primesoft
Intelligent Document Processing in the V-Desk system
AI OCR by Primesoft is a highly effective solution designed to eliminate manual re-keying of data and free teams from repetitive work.
Today, organizations increasingly face the challenge of processing large volumes of documents — from invoices and contracts to official letters and forms. To increase efficiency, the V-Desk system is equipped with Intelligent Document Analysis (IDA), which goes far beyond the capabilities of traditional OCR.
What is Intelligent Document Analysis?
IDA is an advanced capability of the V-Desk system that combines OCR with artificial intelligence and natural language processing (NLP). As a result, users receive not only a digital version of a document, but also a clear, contextual summary of its content and automatic recognition of key information — without manually searching through files.
How does AI OCR by Primesoft work?
The AI OCR engine extracts data from documents and automatically transfers it to the system, validating the accuracy of the captured data. AI OCR by Primesoft achieves over 95% recognition accuracy, even for poorly legible documents.
What can AI OCR by Primesoft do?
identify and classify document types (e.g., invoice, contract, protocol)
Extract relevant data
(e.g., contractor name, amounts, dates, document numbers)
verify data completeness and flag any gaps
interpret context and propose a descriptive document summary
automatically feed workflows with extracted information
learn from processed documents and continuously improve recognition quality thanks to AI
analyse data in any language
interpret complex data, e.g., in tables, charts, or diagrams
synthesise data and draw conclusions (e.g., calculate total length of service based on scattered information in a CV)
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What documents does AI OCR by Primesoft read?
AI OCR supports both paper and electronic documents. It recognises content and converts it into electronic form. It is most often used to process image-based electronic documents in formats such as JPEG, TIFF, and PDF.
Intelligent Document Processing (IDP) is an advanced feature of the V-Desk system that also incorporates OCR technology with artificial intelligence mechanisms and NLP (Natural Language Processing).
As a result the user not only will receive a digital document but also a comprehensive automated recognition of the key information as well as a contextual summary. So no need to search the files manually.
Invoices
Receipts
Contracts
Letters
Curriculum Vitae
Applications and forms
Court documents
Transfer confirmations
Transport documents
Benefits of using IDA in the V-Desk system
Implementing AI OCR by Primesoft significantly accelerates document flow and improves information quality. Key benefits include:
Time savings
elimination of manual data entry
Greater precision
higher recognition accuracy than standard OCR
Better decisions
automatic summaries and content analysis support quick decision-making
Consistency and order
data is routed to the appropriate
V-Desk registers without manual assignment
Information security
controlled processing in line with organizational policy
Ready for integration
open API and connectors
Who uses AI OCR by Primesoft most often?
This tool is designed for organizations that want to go a step further than just digitizing documents. It is a solution for those who are looking for real savings in time and resources, improved data quality, and a technological advantage in their daily work with documents.
Insurance companies
OCR is very often used to process insurance policies, applications, invoices, and letters.
Financial institutions
OCR is used to process accounting documents, loan agreements and invoices. Additionally, it is used to recognize text from documents related to the loan granting process (e.g., land and mortgage register extracts).
Healthcare organisations
OCR is used to process medical documents such as patient records, test results and prescriptions.
Public administration
OCR is very useful for the electronic processing of applications, permits and contracts.
Commercial companies and online stores
OCR is most often used to enter sales and purchase documents, mainly invoices into electronic workflow. However, warehouse documents such as goods issue/receipt notes, purchase orders, and shipping lists are also often read, recognized, and digitized.
Law firms
OCR is used to electronically process legal documents such as contracts, court applications, and lawsuits, as well as invoices.
Libraries and museums
OCR is used to process texts and in archival materials such as manuscripts, books, newspapers and magazines.
Schools and universities
OCR is used to process documents related to administration and education. These include tests, written assignments, certificates and diplomas.
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Mariusz Lisiecki, Information Systems Manager
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
