AI OCR by Primesoft
Intelligent Document Processing in the V-Desk system
AI OCR by Primesoft is a highly effective solution designed to eliminate manual re-keying of data and free teams from repetitive work.
Today, organizations increasingly face the challenge of processing large volumes of documents — from invoices and contracts to official letters and forms. To increase efficiency, the V-Desk system is equipped with Intelligent Document Analysis (IDA), which goes far beyond the capabilities of traditional OCR.
What is Intelligent Document Analysis?
IDA is an advanced capability of the V-Desk system that combines OCR with artificial intelligence and natural language processing (NLP). As a result, users receive not only a digital version of a document, but also a clear, contextual summary of its content and automatic recognition of key information — without manually searching through files.
How does AI OCR by Primesoft work?
The AI OCR engine extracts data from documents and automatically transfers it to the system, validating the accuracy of the captured data. AI OCR by Primesoft achieves over 95% recognition accuracy, even for poorly legible documents.
What can AI OCR by Primesoft do?
identify and classify document types (e.g., invoice, contract, protocol)
Extract relevant data
(e.g., contractor name, amounts, dates, document numbers)
verify data completeness and flag any gaps
interpret context and propose a descriptive document summary
automatically feed workflows with extracted information
learn from processed documents and continuously improve recognition quality thanks to AI
analyse data in any language
interpret complex data, e.g., in tables, charts, or diagrams
synthesise data and draw conclusions (e.g., calculate total length of service based on scattered information in a CV)
Backed by 100% Polish capital and extensive experience in enterprise IT implementations. Increase your company’s competitiveness through digitisation.
What documents does AI OCR by Primesoft read?
AI OCR supports both paper and electronic documents. It recognises content and converts it into electronic form. It is most often used to process image-based electronic documents in formats such as JPEG, TIFF, and PDF.
Intelligent Document Processing (IDP) is an advanced feature of the V-Desk system that also incorporates OCR technology with artificial intelligence mechanisms and NLP (Natural Language Processing).
As a result the user not only will receive a digital document but also a comprehensive automated recognition of the key information as well as a contextual summary. So no need to search the files manually.
Benefits of using IDA in the V-Desk system
Implementing AI OCR by Primesoft significantly accelerates document flow and improves information quality. Key benefits include:
Time savings
elimination of manual data entry
Greater precision
higher recognition accuracy than standard OCR
Better decisions
automatic summaries and content analysis support quick decision-making
Consistency and order
data is routed to the appropriate
V-Desk registers without manual assignment
Information security
controlled processing in line with organizational policy
Ready for integration
open API and connectors
Who uses AI OCR by Primesoft most often?
This tool is designed for organizations that want to go a step further than just digitizing documents. It is a solution for those who are looking for real savings in time and resources, improved data quality, and a technological advantage in their daily work with documents.
Insurance companies
OCR is very often used to process insurance policies, applications, invoices, and letters.
Financial institutions
OCR is used to process accounting documents, loan agreements and invoices. Additionally, it is used to recognize text from documents related to the loan granting process (e.g., land and mortgage register extracts).
Healthcare organisations
OCR is used to process medical documents such as patient records, test results and prescriptions.
Public administration
OCR is very useful for the electronic processing of applications, permits and contracts.
Commercial companies and online stores
OCR is most often used to enter sales and purchase documents, mainly invoices into electronic workflow. However, warehouse documents such as goods issue/receipt notes, purchase orders, and shipping lists are also often read, recognized, and digitized.
Law firms
OCR is used to electronically process legal documents such as contracts, court applications, and lawsuits, as well as invoices.
Libraries and museums
OCR is used to process texts and in archival materials such as manuscripts, books, newspapers and magazines.
Schools and universities
OCR is used to process documents related to administration and education. These include tests, written assignments, certificates and diplomas.
Our customers are talking about V-Desk
Ariadna SA Fabryka Nici
“The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”
Beata Karbowniczak, Chairman of the Board
Securitas
“During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”
Grupa Pracuj
“V-Desk is a modern and efficient solution, equipped with a range of tools that significantly improve the comfort of everyday work. We appreciate the flexibility and scalability of the system, which allows documents to be processed efficiently and in accordance with established procedures. By launching the V-Desk system, we have significantly reduced the use of paper documents, and the processing and management of invoices and correspondence in the company has been optimized.”
Autostrada Wielkopolska
“We implemented this system as an independent platform available to our subcontractors, self- employed engineers, and other external entities. We wanted to streamline document circulation in our company. We searched the market for programmes that would be easy to use, ergonomic, but also flexible in terms of future system development.”
BMW Dynamic Motors
“Cooperation with Primesoft Polska began in 2021 and focused on the introduction of solutions aimed at the complex digitization of business processes management.”
SMP Poland
The system allows us to easily track payment deadlines, verify incorrect entries and, above all, eliminate manual work at many stages of invoice processing.
Kia Polska
“With a professional approach and a deep understanding of our needs, the solution meets our expectations. V-Desk is easy to use and functional, but above all, it streamlines the work of many people and increases the efficiency of the company’s operations.”
Jass Board
“The switch to digital task and document workflows was our goal, which we were able to achieve with the professional support of Primesoft.”
Mariusz Lisiecki, Information Systems Manager
Rotometal
“We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”
Mitutoyo Polska
V-Desk allows us to focus on the tasks that are essential to our business, without wasting valuable time waiting for documents or registering them manually.
Bostik
“We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”
Elplast +
The expectations we had for digitizing our company have been met. With the V-Desk system, we are no longer using paper documents, which has had a positive impact on the efficiency of our processes.
Renata Rosenbeiger, Chief Accountant at Elplast+ sp. z o.o.
EFL Leasing
“Given that we have been successfully cooperating with Primesoft Polska Sp. z o.o. for many years in the development of the V-Desk system, we are pleased to recommend it as a supplier of electronic document circulation systems.”
Polipak
The flexibility of the implemented system means that its development possibilities, tailored to the company’s current needs, are an additional advantage that is highly valued by our company.
Domost
We value the potential of the V-Desktop platform, its stability and functionality, which allows us to save time and resources. Tasks including document registration and approval have been automated, and we now have effective control over the process.
JMP Flowers
“We no longer waste time searching for invoices, and we have resolved situations where tasks were not monitored and responsibility was unclear. With the V-Desk System, we have achieved smooth document processing.”
Lhoist Bukowa
“The workflow system from Pimesoft is a simple way to collect quality information, analyse trends, identify problems, and take corrective action. This allows for continuous process improvement and higher quality standards.”
NUXE
“V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”
