AI OCR by Primesoft

intelligent Document Processing in the V-Desk system

AI OCR by Primesoft is a highly effective solution designed to eliminate manual re-keying of data and free teams from repetitive work.

Today, organizations increasingly face the challenge of processing large volumes of documents — from invoices and contracts to official letters and forms. To increase efficiency, the V-Desk system is equipped with Intelligent Document Analysis (IDA), which goes far beyond the capabilities of traditional OCR.

AI OCR by Primesoft – system do inteligentnego rozpoznawania dokumentów i automatycznego odczytywania danych z faktur.

What is Intelligent Document Analysis?

IDA is an advanced capability of the V-Desk system that combines OCR with artificial intelligence and natural language processing (NLP). As a result, users receive not only a digital version of a document, but also a clear, contextual summary of its content and automatic recognition of key information — without manually searching through files.

What can AI OCR by Primesoft do?

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identify and classify document types (e.g., invoice, contract, protocol)

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Extract relevant data
(e.g., contractor name, amounts, dates, document numbers)

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verify data completeness and flag any gaps

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interpret context and propose a descriptive document summary

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automatically feed workflows with extracted information

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learn from processed documents and continuously improve recognition quality thanks to AI

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analyse data in any language

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interpret complex data, e.g., in tables, charts, or diagrams

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synthesise data and draw conclusions (e.g., calculate total length of service based on scattered information in a CV)

Backed by 100% Polish capital and extensive experience in enterprise IT implementations. Increase your company’s competitiveness through digitisation.

What documents does AI OCR by Primesoft read?

AI OCR supports both paper and electronic documents. It recognises content and converts it into electronic form. It is most often used to process image-based electronic documents in formats such as JPEG, TIFF, and PDF.

Intelligent Document Processing (IDP) is an advanced feature of the V-Desk system that also incorporates OCR technology with artificial intelligence mechanisms and NLP (Natural Language Processing).

As a result the user not only will receive a digital document but also a comprehensive automated recognition of the key information as well as a contextual summary. So no need to search the files manually.

modul faktury

Invoices

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Receipts

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Contracts

modul korespondencja

Letters

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Curriculum Vitae

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Applications and forms

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Court documents

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Transfer confirmations

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Transport documents

Benefits of using IDA in the V-Desk system

Implementing AI OCR by Primesoft significantly accelerates document flow and improves information quality. Key benefits include:

Time savings

elimination of manual data entry

Greater precision

higher recognition accuracy than standard OCR

Better decisions

automatic summaries and content analysis support quick decision-making

Consistency and order

data is routed to the appropriate
V-Desk registers without manual assignment

Information security

controlled processing in line with organizational policy

Ready for integration

open API and connectors

Our customers are talking about V-Desk

  • “We chose the V-Desk solution because of its wide range of options for adapting the solution to our individual processes, as well as the flexibility it offers when integrating with the SAP system.”

    Financial Director

    Sebastian Grubski

  • “V-Desk GA introduced a systematic approach to processes at Nuxe, reducing the problems associated with manual document handling. From now on, we manage invoices electronically and handle HR processes such as vacation requests and approvals, as well as employee attendance records.”

    Business Unit Manager

    Piotr Wijtiwiak

  • “We took advantage of the consulting and analytical support provided by Primesoft Polska, and as a result of our cooperation, the V-Desk electronic document circulation system was launched in our organization. We confirm the implementation of the solution in the areas of contracts, orders, and invoices, as well as its integration with the Exact financial system. In all areas, document approval and circulation processes have been streamlined, and control at every stage has been strengthened.”

    Managing Director, Chairman of the Board

    Bogusław Nowosielski

  • “During 11 years of using V-Desk, we have become convinced of the flexibility of this solution, which is why we commissioned modifications allowing V-Desk to be integrated with another system in the company. We confirm that the work was carried out to the highest standard, maintaining high standards of business ethics and continuity of processes in the company.”

    Chairman of the Management Board of Securitas companies in Poland

    Krzysztof Bartuszek

  • “The transition to a digital document circulation system involved changes that had a positive impact on the functioning and flow of processes such as invoice circulation, requisitions, purchases and employee requests. The workflow system was launched to handle the circulation of cost invoices, of which approximately 500 are processed each month.
    The positive cooperation with Primesoft, whose goal was to digitise Ariadna, allows us to plan the expansion of the V-Desk system with additional modules.”

    Chairman of the Board

    Iwona Kwiecień Poborska

AI OCR by Primesoft – FAQ 

What is OCR?

OCR (Optical Character Recognition) is a technology that reads text from images and converts it into an editable electronic form.

Is AI OCR by Primesoft free?

No. It is a paid solution. You can, however, test it in a free demo on our website or book a free presentation.

How can OCR be used in a company?

OCR saves employees time, digitises critical documents, and protects them from damage (e.g., getting wet, dirty, or torn). Digital document flow enables faster exchange and more accurate data capture. As information is often shared online, electronic documents are preferred by companies and their contractors. Implementing OCR increases organisational and employee efficiency and helps automate invoice entry into the system.

Does AI OCR by Primesoft support full-text search?

Yes — you can search the content of documents registered in the system. Full-text algorithms enable fast retrieval and browsing by attributes and keywords.

Is AI OCR by Primesoft a Polish product?

Yes. The software is developed in Poland and processed primarily on servers located in Poland. By default, it supports and recognizes Polish characters accurately.

Is AI OCR by Primesoft available online?

Yes. The solution is available entirely online in a secure cloud environment.