About the company
We do not lack prestigious clients – one of such definitely is Poznań International Fair (PIF), the leader in the Polish trade fair industry. In Poland Poznań International Fair has a market share of 60% and is the first organiser of trade fairs in East-Central Europe. It possesses the biggest exhibition and conference infrastructure in Poland, including 16 large high-standard air-conditioned halls (exhibition space of over 110 thousand square metres, and open space of nearly 35 thousand square metres) and 81 modern conference rooms.
The implementation was realised by stages. The first included purchase invoices and related documents (contracts, purchase orders, purchase invoices, etc.). In order to optimize document processing, the company decided to implement OCR technology. The following areas were ITIL processes (management of incidents, problems, permissions), and exhibition facilities booking and management. The last stage of the implementation involved processes related to personal data processing. The aim of this project was to ensure compliance of data processing practices with the provisions of GIODO (the Inspector General for Personal Data Protection) and the Act of Electronic Communications. In this process the key role is played by V-Desk scanning mechanisms, owing to which documents are shared with other systems after they have been scanned and converted into electronic versions with the use of OCR.
At the beginning, the number of processed documents was equal to 20 thousand, however, as the new processes were implemented, it increased up to 150 thousand by the end of 2014.