Contract management

V-Desk contract management system

The contract module of the V-Desk system is an effective collaboration on the contracting process.

From the preparation of the document through to finalising agreements and approvals, it gives the ease of managing the entire process in one place.

The V-Desk of contracts is also an electronic repository, i.e. a single structured place for storing, recording and archiving contract documents.

Talk to an expert

Secure storage and contract workflow management in V-Desk.

Are you familiar with these contract management issues in your company?

Acceptance of the contract and determination of its provisions takes too long

Perhaps a contract is stuck at one stage or records are lost. Avoid these problems with a digital contract workflow.

You will always know the current status of the contract and what stage the document is at. The V-Desk provides a clear path of assigned tasks and you already know who is working on the document.

Manually retrieved contract information from catalogues

You need information quickly about contractual provisions, expiring deadlines.

The system centralises documents and allows easy and fast full-text searches for information in documents.

Failure to meet contractual deadlines or conditions

With alerts and notifications, there is no need to keep an eye on deadlines. The system will do it for you. Thanks to the freely set notifications, the system will notify you of upcoming payments or the end of a contract term.

Changes to contract terms modified by annexes entered into the system give a complete picture without the need to check and search for information.

What do you gain by introducing V-Desk contract workflows and archiving?

More efficient and automated registration of documents. Use of OCR functions for registering contracts from both email inboxes and scanned files

Control of cashflow through the ability to schedule invoicing and oversee contractual payments.

Handling digital signatures in contracts. The system reads information about each type of digital signature

Always up-to-date. Thanks to the linking of contracts and annexes in a single system, changes to records, deadlines are kept up to date at all times

Protection against destruction, loss and supervision of data security against unauthorised persons or data loss.

You ensure a high standard of information security, both at the record agreement, storage and archiving stages of contract documents.

Constant monitoring of contract status, contract performance and the possibility of rapid verification through notification and alert systems

The application streamlines the work of legal departments, project teams and sales teams. It will prove useful for any company, as contracts are an important element of business operations regardless of size and industry.

Secure access to contracts from anywhere.

Features to make your daily work with contracts more efficient

reminders and alerts – a cascade of notifications ensures that tasks are not left unattended

search using filters: both full-text and by set parameters

assignment of rights

assigning responsibility for a task, e.g. supervising a contract

archiving by category of contract

creation/addition of favourite reports

Now, with the help of AI, contract management offers more possibilities

See how artificial intelligence can help you master chaos and speed up contract processing. Delegate tedious tasks to AI

Contract type recognition (e.g., lease agreement, NDA, cooperation agreement)

AI in the V-Desk system can read and classify a document according to defined criteria. With proper natural language prompting, you can trigger the appropriate approval workflow.

Searching for and flagging risky clauses

AI analyzes the contract content and identifies unusual or non-standard provisions (e.g., high contractual penalties, unilateral termination rights, and many others).

Setting deadlines and alerts

With AI support, you can quickly capture dates that require special attention, such as contract validity periods. Reminder alerts help you stay organized and plan more effectively.

Secure repository

Our solution protects contracts against damage, loss, and unauthorized access, ensuring compliance with the highest information security standards.

Certified security – We operate in accordance with ISO/IEC 27001, confirming the highest level of data protection.
Access control – Administrators can assign document permissions and differentiate access levels, ensuring users only see what they are authorized to see.
Full transparency of actions – The system records log history, so you always know who accessed a document and when.

Secure contract repository with a notification and alert system in the V-Desk system

Electronic contract workflow in V-Desk and V-Desk GA

The advantage of the V-Desk system is that it can be adapted to the specifics of the process. We then configure the solution based on a detailed analysis.

However, for companies whose needs in terms of contract circulation and repository do not deviate from standard assumptions, we have solutions ready for immediate application.

Join the ranks of our customers

We will integrate the V-Desk into your systems

The advantage of the V-Desk system is that it can be integrated with virtually any IT system. There is no company on the market that does not already use some software. The whole magic is to integrate any software used in the company with V-Desk in such a way as to improve the business processes in the organisation.

V-Desk integrations

V-Desk can be integrated with virtually any IT system, including KSeF, e-Delivery, ERP and accounting systems, as well as logistics and transportation systems.

FAQ about contract management using V-Desk

Does the V-Desk system allow versioning of contracts?

Yes. There are always up-to-date versions of the changes made or the option to revert to a previous version.

Is it possible to edit documents from MS Office 365 in V-Desk?

The V-Desk is a project and contract workspace, providing document editing using MS Office 365. In one place in the system, you enter comments, notes and work on the current version of the contract.

Can pre-made contract templates be used in the system?

The ArthurDoc document generation mechanism of our proprietary application means that up to hundreds of documents can be prepared efficiently and quickly. All you need is a prepared batch of data and the templates complete themselves. By using ready-made templates you save time and ensure a uniform design of company documents. More on the Arthurdoc subpage

Can contracts be transferred to people outside the system?

Documents can be transferred between employees with access accounts to the V-Desk contract application. There is also V-Room, increasing the possibilities for collaboration while maintaining a high threshold of data security. The application allows you to streamline communication with external users such as partners, law firms and finalise contracts with contractors using the V-Room platform.

Can V-Desk contracts be digitally signed?

In the system, you will carry out contract processing from document preparation through to acceptance and electronic approval with any type of digital signature. Primesoft Sign is a built-in application that enables signing directly in the system. This solution allows you to sign without switching between applications or the hassle of saving files for signing elsewhere.

Are contracts in the system archived?

Acting as a digital register of contracts, instead of folders on a disk or traditional binders on a shelf, the application supports contract management. It provides a central database of information.