Contract creation

in V-Desk

A modern solution optimizing collaboration regardless of company size. V-Desk streamlines the work of legal departments, project teams, and sales teams. It is suitable for any organization where contracts are a key component of business operations.

The application organizes the contract creation process, helps maintain version control, enhances communication, and ensures smooth workflow. It also provides reporting and robust analytics.

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Contract creation in V-Desk, with document editing, digital signatures, and V-Room integration

Addressing key challenges instantly

Manual, repetitive tasks slow down processes.

By initiating a process in the application, employees can control every stage. Their work is faster, and tasks are seamlessly passed to the next steps.

Sending contracts via email or multiple channels reduces control and security.

The application safeguards sensitive contract information.

Tasks and documents can also be shared securely with external partners, e.g., for legal review or signature, via temporary secure access links to virtual rooms.

Multiple contract versions arise during negotiations.

Without version control, chaos is inevitable.

The application provides a structured contract creation process, ensuring the team focuses on content rather than losing track of document versions.

Effective collaboration on contracts

V-Desk supports workflow for drafting, reviewing, and digitally approving final contracts.

Equipped with advanced tools, it organizes multi-person teams, streamlines negotiation processes, and provides a secure space for document sharing, including outside the organization.

Security of documents is ensured both within V-Desk and its integrated tool, V-Room, a virtual data room for external collaboration, certified under ISO 27001.

Security information

V-Room app

Diagram illustrating the contract creation process within the V-Desk system.

Key features enhancing contract processing

Templates

Use of ready-made templates directly in the application ensures that the latest approved versions are always used.

Linking contracts with addendums

Pair related documents, e.g., a contract and its annexes, for comprehensive tracking.

V-Room integration

Secure external sharing through V-Room, a VDR-class solution for maximum document protection.

MS Office 365 Integration

Enables multi-user collaboration on a single, always up-to-date document.

Document versioning

Full history of document edits with the ability to revert to previous versions.

Built-in digital signature

Approve contracts directly in the system; supports all types of electronic signatures without additional tools.

Contract creation and processing in V-Desk and V-Desk GA

The application is a low-code/no-code solution, enabling rapid deployment
and immediate benefits.

Need a solution tailored to your organization?
We can design a custom workflow that meets your specific requirements.

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Contract creation and processing with V-Desk – FAQ

Does the application provide reporting features?

Yes. Standard reports and dashboards in Power BI allow analysis of contract workflows and team workload.

What types of contracts can V-Desk handle?

V-Desk supports all contracts critical to business operations—from simple commercial contracts, framework agreements, and addendums to complex project agreements. The workflow remains consistent across document types.

Can I use pre-defined contract templates?

Yes. Templates are available within the application and ensure the most up-to-date, approved versions are always used.

How does V-Desk help with version control?

The system records a complete document history and allows reverting to earlier versions, making it easy to track changes during negotiations.

Can contracts be linked with annexes and related documents?

Yes. V-Desk allows linking contracts with annexes and other related documents, providing a complete history of interactions with a client or partner.

How can external law firms or business partners collaborate securely?

Documents can be securely shared externally via V-Room, a virtual data room providing temporary secure access links.

Does V-Desk support multi-user collaboration on a single document?

Yes. MS Office 365 integration allows teams to work simultaneously on a single, up-to-date document, eliminating multiple file versions sent via email.

Can contracts be signed electronically?

Yes. The built-in digital signature feature allows approval directly in V-Desk, supporting various signature types without additional tools.

How is document security handled during contract creation?

Document security in V-Desk and V-Room is ISO 27001 certified. Data is protected both internally and when shared externally.

Does the solution require programming to adapt to my company’s workflow?

No. V-Desk is a low-code/no-code platform, allowing quick customization of workflows without building a system from scratch.

Can the contract creation process be customized to our organization?

Yes. A dedicated workflow can be prepared based on your company’s structure, document circulation, and user roles, ensuring the tool supports your real-world team processes.